Scanning

Prep - Getting Your Documents Ready

When paper documents come in the door - via the post office or maybe interoffice mail - they are usually not ready to scan. Document "prep" is the process of pulling out staples, removing paper clips and aligning documents in a single orientation for the scanner. These are the same steps you take before using an auto-feeding copier, which nowadays more often than not is a digital scanner.

A Scanner that meets your Requirements

Scanners come in many different shapes, sizes and, most importantly, speeds. You don't want to waste money on a scanner that's blazing fast if all you have is a couple of hundred pages to scan. Conversely, don't be penny wise and pound foolish by getting a low-cost unit that you need to run beyond its rated "duty cycle" to handle the volume of work that you want. Learn more about how scanners work and who makes them .

A Fax Machine is a Scanner!

If customers send you documents by fax, do you need a scanning? Not really, because a fax machine is a scanner. If you install a fax server, then inbound faxes will be stored as image files - the same as if they had been scanned. Then the capture software can read the images created by the fax server and start to process them just like scanned images. Of course, fax images are often of poorer quality than scanned ones, so capture results will vary. But if you don't have the luxury of scanning, faxes can be very handy!

Remote Scanning

With the advent of the Internet, you can link multiple remote locations together and to a central capture system. Scanning can be done with nothing more than a simple scanner connected to a computer running a browser. Learn more about distributed scanning.

 

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