Enhance the Value of Imaging with Automated Document Indexing

One of the most common surprises facing organizations who invest in Electronic Content Management (ECM) is the amount of manual data entry required to index images for storage and retrieval. If you don’t apply at least several indexes to every image, locating the desired document image a week, a month, or a year later, can be tedious and time consuming. As scanning volumes rise, the bottleneck become indexing.

Two Datacap Products Accelerate Indexing With Recognition

Datacap Taskmaster and Datacap FastDoc Capture offer solutions that apply the latest recognition technologies to reduce or eliminate manual data entry altogether. These solutions enable you to locate and recognize data that can be used to index, such as dates, social security numbers, invoice numbers, sales order numbers, or any other unique field. For each document, you can create as many required fields as is necessary.

Built-In Document Separation and Identification

Bar codes can also be an efficient source of meta data for indexing, whether printed on the document, applied with stickers, or on a separator sheet between documents. Taskmaster supports recognition of all data types – bar codes, check boxes, machine print and handprint. For large batches of mixed, multi-page documents, such as insurance policies, mortgages, and government records, Taskmaster users can insert “Smart Separator” sheets between documents – which enable the document prep person to add relevant indexes by checking boxes or writing in fields - and leverage recognition to eliminate typing. Batch separator sheets apply index values for all documents in a batch. Document separator sheets identify individual documents and other document-specific indexes.

Distribute Scanning and Indexing Via Browser

Datacap Taskmaster Web provides browser-based scanning and verification and enables distributed scanning to locations where documents originate to save shipping costs and accelerate input. You can also distribute verification tasks to workers anywhere in the world to take advantage of lower labor rates.

Datacap Taskmaster and Datacap FastDoc Capture document indexing software can deliver real benefits: