Capture Delivers Cost Savings To Government

At every level of government, in every agency and department, paper documents and records form the basis for laws and policies, infractions and licensing, legal and social services, tax and revenue. Around the world, governments are moving towards automation to streamline processes and use taxpayer dollars efficiently.

Since 1988, Datacap Inc. has delivered flexible and scalable capture solutions that help government agencies extract data from document images for efficient and accurate forms processing and document indexing applications.

Datacap software transforms paper into information, increasing efficiency and accuracy while reducing costs and document cycle time. Awarded AIIM “Best of Show” for Forms Processing, Datacap software is the industry’s most adaptable solution for capture. The benefits of Datacap solutions for government applications include:

Complete Capture Flexibility Datacap’s software delivers the flexibility you need to adapt quickly to changing requirements
Distributed Capture Datacap’s browser-based Taskmaster Web makes it easy to distribute scanning, indexing and even administration to multiple locations to save time and reduce cost.
Complete solution Customers have complete indexing and forms processing capabilities without managing multiple products.
Unstructured forms processing Taskmaster’s rules-driven capture captures variable documents where data locations are not known in advance.
Lowest cost of ownership Taskmaster maximizes customer ROI. No dongles to govern number of scans and no “per click” pricing per month - Concurrent licensing model and a configuration interface that minimizes start-up cost and time.

Key Processes That Benefit From Capture Solutions

Tax Returns - A large percentage of tax returns continue to arrive to government processing centers in paper form. Datacap Taskmaster quickly and efficiently extracts key data for crediting tax payments and issuing refunds, with a minimum of manual labor. Taskmaster offers a full complement of exception handling capabilities and integrates with all legacy systems.

Inbound Invoices - Performing manual data entry of invoices into accounting systems or ERP systems may be one of the most tedious and time-consuming aspects of the manufacturing industry. An e-payables solution that uses scanning and recognition to match vendors to a Master Vendor File and automatically extract invoice data - including line items - can significantly reduce cost, raise accuracy and help an organization better manage its cash position.

Remote Scanning - Distributed remote scanning of documents generated in the field can reduce the enormous cost of mailing or faxing documents to a central headquarters for processing. Remote scanning can accelerate input and eliminate delays in billing that can dramatically improve cash flow.

The Value of Capture for Government: